Sharing :: Small Business File-Sharing Among Employees

[code] Basically, we used to use Outlook for our customer management, but after I tried to design a custom form for customers that suited our needs better than Outlook's default form (i.e. we don't need state, country, region, etc. for each customer, and we'd prefer to have spots for Roof, Shingle, Shingle color, etc. in their place), we ended up turning OneNote into our new Customer Management System.Our problem is sharing files, and the security or lack thereof that goes along with it.We used to save all the files to a single computer, and use Windows 7 Home group to access them. That worked okay, but often we couldn't see the file-holding computer, and would have to disconnect/reconnect to the internet.

We recently bought a NAS HD, which actually works a lot better than I expected. Unfortunately, we've learned recently that new employees are not always the most trustworthy. So this is what we are trying to do:We want to set up some type of way for us to save, store, and access files, which allows us to keep track of who has done what (access, save, copy, delete, print, etc.), preferably one where we can set up alerts if certain things happen (i.e. someone copies and pastes the entire thing, or attempts to delete). We've run into the problem where, yes, we want people to be able to copy and paste certain documents, yes we want people to be able to print, but no we don't want someone to be able to print out our entire customer lists, current project lists, etc.This NAS HD (MyBook Live 2TB by Western Digital) could quite possibly have the most ridiculous set up I've ever encountered. I can set up accounts and passwords, but they are completely irrelevant because from "Computer" you can just select the z:/ drive and it will still take you to our files. We just brought on a couple new people, and its like, everyone tells them to come to me in regards to the computers, and I can't even hook them up to the internet because it would give them access to our network, which in turn gives them access to our z:/ drive, which contains every file our company has.